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Executive Administrative Assistant

B‑Line Medical develops software that helps healthcare professionals and educators improve the delivery of healthcare. Focused on the capture, debriefing, and assessment of medical training and clinical events, B‑Line Medical specializes in the delivery of robust, yet easy-to-use Web-based solutions. Our software has helped over 500 top hospitals, medical schools, and nursing programs in 31 countries operate and manage their training and QI programs more effectively.

Our Mission is to provide healthcare educators and clinicians with innovative video-driven solutions to effect real and immediate improvement in the delivery of care.

B-Line Medical is seeking a dynamic Executive Assistant to support one of its founders. Performs a variety of highly responsible, confidential and complex duties. 

What you will be doing: 

  • Maintains daily calendar and schedules meetings and appointments
  • Attends meetings and prepares minutes 
  • Coordinates with all departments across the organization on behalf of founder
  • Plans networking events
  • Coordinates travel arrangements 
  • Produce reports, presentations
  • Process monthly expense report 
  • Run personal errands and assist on personal projects 
  • Research for new tools
  • Social media management 
  • Other tasks as assigned 

What we are looking for:

  • 3 years experience providing support at a high level 
  • B.A/B.S degree required  
  • Proficiency in English 
  • Ability to work a varied schedule based on the needs of who you will be supporting
  • Some travel may be required 5-10% 
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Maintains a high level of discretion and confidentiality
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